| Week of May 12 |
- OSU final booking confirmation in writing
- Outreach to Junior League
- Outreach to AKA Sorority
- ??? — other administration committees
|
- Preparation of materials about scope and timeline for forthcoming vendor meetings (operational vendor and digital infrastructure vendor)
- Technology review for the orientation event
|
| Week of May 19 |
- Committee chairs identified and confirmed ???
- ???
|
|
| Week of May 26 |
- Volunteer recruitment narrowing toward 20–30 person commitments from Junior League / AKA ???
- ???
|
|
| June — up to event |
- Committee chairs begin reporting in to Chairwoman
- Final RSVP follow-up to any unconfirmed scholars or families
- Final volunteer briefing (week of June 23)
- Final RSVP audit (week of June 23)
- ???
|
- Final logistics timeline for June 26 event
- Equipment check
- Photo / video capture
- Final componentry preparations
|
Friday, June 26
6:00–8:00 PM |
Scholar Orientation Event — OSU–Tulsa Campus |
| July 2026 |
- Post-orientation debrief
- Document lessons learned
|
- Post-orientation debrief
- Document lessons learned
|